In this week’s episode, Josh is talking to Julia Truong who was a Winner in the 2016 Victorian Young Achiever Awards.
Julia Truong established her own events and production business JT. Production Management in 2013, a highly successful business delivering a variety of events such as the Western Chances 10th Anniversary Gala event, Tourism Fest in the West and the Heart Foundation Victoria Healthy Living conference.
She then developed her second company JT. Weddings, organising many successful weddings and scoring 5 star reviews on Australia’s biggest wedding directory. Julia has also completed work with various theatre and art productions, including stage manager at White Night Melbourne.
Julia has completed a Bachelor of Production and speaks to high school students about the importance of education and continues to volunteer with not-for-profit organisations.
In this episode:
- We hear how JT. Production Management embraced the online space during COVID to keep their business going and now thriving
- Julia now has a team of 17 and is looking for more employees as her business grows
For blogs and helpful tips for running events, visit: www.jtproductionmanagement.com
Want to find out more about JT Production Management and the services they provide? Email Julia at: email@example.com
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We would like to welcome our new members this week.
Welcome to the inspirational australian’s podcast
where we chat to people making a difference in their communities and in the lives of others. And here is your host today. Josh Griffin
Thank you, Annette. And before we get into this week’s dose of inspiration speaking with Julia Truong. Just wanted to remind everybody to jump on to Spotify, Google podcasts or Apple podcast, and leave a review for us
quickly. As we’ve just had Christmas. You know, your Christmas present to us could be reviewed if I can be enough to
ask for that. As a Thank you and another way that you can get involved with the podcast is to become an awards member head towards Australia dot com slash up to read all about that
But one of the
little perks of that is we do a shout out for any member on this podcast and a few other places too. See if you’re familiar with the show and how that works. And many podcasts, it’s a little
bit like that, but a
slightly different where the person is actually don’t go to that podcast. They go towards
the community champions and inspirational Australians that are part of our award programs to the winners helps fund prizes to them to help them further follow their dreams and achieve great impact for the community and in their career. And a great example of some of our inspirational Australians is today’s guest Julia.
So before I introduce you on Julia, normally I do
a bio about you now and we talk about your career and go backwards. But today I’m going to read that your bio from 2016
and you won the career kick start category in the Victorian Young Achiever Awards, and then I’ll bring you on and we’ll talk about
coming forward to now.
So Julia, in 2016, you established your own events and production business, JT Production Management a few years prior,
which was very successful at that time.
And you’re managing a whole bunch of different events and even had another company, jta, weddings.
So that’s quite varied, but very cool. You were also working with various theatre and art productions,
including us stage manager at WhiteKnight Melbourne. And at that time you were studying a bachelor of production as well. Lastly you were speaking to high school students about the importance of Education, and you are volunteering as well. So Julia, Firstly, welcome. How are you going today?
Thanks so much for having me. I’m doing really well. Thank you.
And so I want to ask you a few questions about that time from 2016, but we’ll come quickly to the present. What do you, what does great production management do now?
And give us a very brief background and kind of on your working role there?
Yeah, of course, so very, very thankful that despite covid-19 over the last two years to production management is still around and has been really growing from strength to strength. So
our company is now based in North Melbourne. I
have a fabulous team of 17
staff and we basically produce unique experiences for our clients, bringing them lots of laughter, creating interesting conversations, and essentially building better communities through the work that we do with ourclients.
So you can catch our team producing things from conferences to festivals, all the way through to career days, expo’s awards nights
for a range of clients. So anything from
governments all the way through to our education sector?Yeah.
Yeah, and I recommend everyone to jump on Instagram apology production because you post really cool stuff about the
different events that you run and are involved with.
Thank you. Thanks for following us
through. It’s always interesting and
I don’t really get involved with the events side of things that, that we do here in Australia as much. But it is nice always just to talk with the and really those times and one you did recently, Julia was so cool. It was the Macedon ranges is awards, which is actually called, I think the joshes rainbow X gets this award and Josh was a past winner of the young achiever awards in Victoria too. So that was really cool to say,
yeah, yeah, absolutely, we love ocean was really, really exciting because we’ve been working with Macedon ranges for a number of years. And he was also an
award winner with the Macedon ranges, business excellence, awards. And it was really nice to be able to get him on as a sponsor now that he’s
grown up so much
with a very successful business and doing great things in the community. So that
was a really special event that we got to do. And one of our
probably first events back in person since
the various lockdown’s.
Well, I was actually about to say I reckon that must have been if not the first one of the first awards not to happen in Victoria since we’ve come back out because lined up really well just with the way that increased capacities. And we hit the I think it was the 90 per cent mark, wasn’t it again?Yes.
Pretty much we were hanging in there with government guidelines and we were like two days out. Now it was two days out from the
you know, fingers and toes crossed, but we made it.
And it was a really, really nice to be able to have people in a room celebrating,
recognising all the hot work in the community again.
Yeah, fantastic. Well, so jta production management, you mentioned to me of age before we started that you found out that in 2013, you know, going back to 2016, we had the Korea kick start award,
an interesting name for an award because it wasn’t quite sure what it was a small business award, whether it was
in your career and I think you kind of fit the bill really nicely because you started your
company is in
and you’re already achieving great things. What were some of the
events that you’re working on back then and how has it changed to what you do now?
Yeah, absolutely. I do remember the award
experience quite clearly in my Mind when I was speaking to 2016 because I feel like it was
definitely a milestone to me in my
career. And it was such a wonderful time to be recognised for the hard work that I was putting in, but also
the team. And it
really did feel like kick started. The next phase of jta production management went from a very, very small business with myself and a couple of contractors to now growing the company as it is. So there was, was a huge,
I guess, boost in my career at that point.
But yeah, if we rewind back to 2016,
like I said, it was me and a couple of others.
We were still working with a lot of clients that we are now. But just not at the scale. So it was less volume of events,
but still really significant and special events. So a lot more within the
a lot in the education sector. So
you know, awards nights,
open days, exhibitions, career choices, industry seminars,
all of those kind of experiences we would do.
But not to the scale that we do now. So
as a quick comparison back in 2016, we
probably would be producing maybe
20, 30 events a year.
Now, this year it’s twenty twenty one. We would
be knocking off the record of one hundred and fifty events. This year,
so it’s been a massive growth
phase for us.
I, the journey has been incredible. So yeah,
that is pretty cool. That’s a huge
increase in events and you touched on you had a smaller team then what, how many things do you think it was with working with you at that stage?
Yeah, 2016 to be honest, I probably had only maybe
two to three part time
other colleagues that would join me you.
I didn’t have an office at the time. I was still working a
lot from, ironically, a lot from home just as I am now. But you know, it was all like everyone would just come over and we do our thing in our living room and then we’d go to the that kind of thing. Never would I thought I’d be able to afford an office scale, grow, have more team members put structures into the company. But at that
point it was pretty much from geek to, you know, just trying to build out the portfolio and trying to also at the same time, give back to the community where I can.
Yeah. So that’s, I’m glad you said that because it was one of the questions I want to
ask you, what kind of Community involvement were you into?
Yeah, a number of things, I guess it kind of goes back to my grass roots. So I grew up in footscray, footscray city girl,
but I also came from a financially modest family background. So that basically meant that
on a Day to Day basis for
school, I couldn’t afford books
pens. I couldn’t go to school excursions
to my family circumstances. So
from a very young age, the idea of being successful
or being able to achieve that seems
pretty farfetched. But it was thanks to a lot of
various organizations and people in my life that really helped mentored and encouraged me to pursue what I was really
passionate about. And in this case, events and creating life experiences
that I was able to
be a little bit more brave and decide to pursue the petrol production which I did at the University of Melbourne which was more or less around fita and festival productions.
So I guess from my journey of pretty much having nothing
and not really thinking that I would be able to
even go to university, to be honest.
It was a big goal of mine that if I were to
make it as such, I’d
find ways to kind of give back to the community. So
as a result, I’ve been involved in a number of
being able to go to different high schools and different education sectors to present my story,
to mentoring to young people. I have my own forecasts as well. collectivists, little plug there where it is a platform for young people in melbourne’s West
to better have access to various mentors and stories.
I’m also an
ambassador for a fantastic charity as well. So
I try to get around as much as I can to just, I
guess encourage other young people who might be
to know that there’s
always an opportunity for you to succeed. One way
that’s fantastic and I have heard from people through the awards and partners of ours and just people who want to get involved with community kind of wondering and asking, well, I don’t know where to start, because there is a lot of great charities and great group to get involved with I think what you’ve done is an amazing example of use, what’s relevant to you or what’s passionate for you. And you know,
you as a young person growing up, wanting to
had those mentors that helped you and then now you’re doing the same and in your local area where you grew up. So yeah, I think that’s a really cool the, the areas that you’ve chosen to give back to
you. Thank you
Thank you for that. Must be quite rewarding as well to kind of almost take yourself I suppose in some of the people you’re able to assist.
Yeah, yeah, definitely you, it’s just crazy feeling of
you know, because I still remember things quite clearly how I felt as a young person and
not being able to simple like
going on a school excursion. We couldn’t afford it.
just knowing that I had the feeling that I used to experience and the feeling that I was never on the same kind of playing field as many other young people and being able to go back to school and different high schools and
different organizations to support a mentor, other
young people and seeing them realize that they have a lot of potential is a really special feeling. Yeah.
You’re putting yourself going even further back in 2016. What was it about events that
kind of interested you in the first place?
Yeah, that’s a great question. I would have to go back to.
Oh yeah, but I think those around 14 15 year olds I like I said before I grew up in footscray. So I went
to an all girls public school and college for
girls. And there was an opportunity to volunteer for maribyrnong city council to do some of their
battle of the bands of music arts events.
And one of my mentors said, hey, put your hands up and
go and just put yourself out there. I was quite shy at the time
and I thought OK, well why not? So I went along to the council meetings and then I started getting really interested in the logistics of planning an event planning a campaign or a project.
Got really heavily involved and we
started putting on some
music events or hip hop events
for like community. So it was like lots of rap battles and dancebattles
never existed in our area of the town. And from that moment I recall the event that I ran and just being able to open the doors and say,
I’m just a people
and really enjoy themselves.
There was just such a special buzz that you get
out of the adrenaline
and the stress that made me realize that I should really, really thrive from this feeling and really, really love this.
And I just love being able to
hone in on all the little details from,
you know, the
name tags all the way through to the guest list,
where people are sitting.
And then to be able to see the big picture as well and see how an event really comes together
and what it makes people feel when they do and when they leave. So
that’s where it really sort of Kickstarted my passion. I
never thought at that age that I would make it a career,
but I’m really, really glad that I went down that path
with sorry, about all the emotions that you kind of then it’s, it’s making me think back as well. It is adrenaline inducing. And some people love that, and
in those situations you can make quick decisions and
they really thrive on that. And yeah, for some people it’s not I couldn’t think of anything worse. So I can say, I just know
that you get that feeling and it’s like,
oh my God, that was stressful. But the event starts and you just feel great feeling that the worst is over you. Yeah, so true. So
you’re hosting hatsu events and it’s a natural thought for many people to think well, hosting events,
weddings, because they’re the big, big events. What was that kind of the thought process for you or how did you get into starting doing your own you?
Yeah, that’s a great question. It was a bit random to be honest. So I am obviously
Even though I was
born here, I can speak quite silently.
And it was, it just happened that I was
at a venue reception
and someone approached me and said, hey, have you ever
considered running weddings and have you ever considered actually emceeing a wedding in
ditmas in English? And I was like, oh, that sounds like fun
and I do kind of like so I thought maybe I’ll give it a go.
So at the time it was sort of just
the beginning of jati. So
we had a couple of gigs, but you know,
it wasn’t as easy as it is now. So I had a bit of time to kind of go, oh, maybe I can explore the wedding side. So we did the first wedding and I remember it was a Korean and
Vietnamese wedding. So two young people
coming together in
footscray as well.
And I organised the wedding with my partner at the time. And then I and sage, and I had such a great time, it was, you know, the, to be honest the skills in events. And I’m sure you will agree is, is really transferable
a lot of areas, to be honest, not just with an event. So
transferring the production and events sort of skills into the wedding side of things.
I guess formula is the same,
different clientele obviously and, and different sort of programming
and different pressure points as well. It’s the biggest Day, most people’s lives.
They want flexibility there. Yeah.
But the, the yeah, the thinking process is the same. So
we just did one great job, got referred on to the next one. And then next thing, you know, sort of Katie’s wedding was born and our weekends were pretty much getting booked up,doing
wedding weddings. And
it’s really interesting
because it got to twenty sixteen when I won this particular award
with you guys that maybe sort of reflect back
on where I wanted to hit next.
was a really interesting milestone because I was like, right,
lovely to be recognized for the work I was doing. But where do I want to go from here?
And from a business perspective, I obviously had two growing breasts. And it became apparent to me that my brand was actually modeling
for a lot of people. So some people would recognize it as just
weddings, or some people would recognize me as just
in many ways it’s great, but in many other ways, it
wasn’t so great because we
weren’t clear in our direction. So I made the call that we would
slow down on the weddings
takea breather on it and just put all that energy to growing our
corporate inside of it. And so we’ve been doing that ever since.
And it’s worked out very well for me from a
I can tell
the other thing I want to touch on in your bio from twenty sixteen is you were three things really you were working on WhiteKnight, Melbourne, and Tennessee.
Mind back I think was the quite new in Melbourne. I hadn’t
been around for long. What was it like to work on?
Yeah, incredible. Like,
people have attended whatnot
back in the days it’s such an experience because it’s pretty much, almost twenty four hours straight of entertainment activations all around Melbourne.
And you’re right in saying, I think that would have been you want to fly at
in my early days of jta, I did a lot of freelance gigs as well
and it was really important for me to, I guess grow my experience, my network in that way.
So working and whatnot was really special. The concept itself is so unique that you really wanted to be honest.
You just really wanted to see how they were running and see
what works. And yeah, I was managing some of the
activations and it was a heap of fun.
strange to go to bed early in the afternoon so that you can start your shift at seven PM and wiggle your way through to the next Day.
But it was good. Yeah.
Because those early years they were, the crowds were humongous.
Anyways, I didn’t go that years. I was like, oh my gosh. So many people
wrote that amazing, amazing event. So
just and as you said, working all the way through the night
would have been, I imagine a massive crowd wouldn’t let on.
Yeah, yeah, definitely very, very deep for lots and lots of layers to operations and logistics
and great people that were behind the scenes on it, but
so, so much fun.
So fast forwarding a bit now the last couple of years
have been very tough for many people.
The event industry being one of those. And
as you said before, your office in North Melbourne. And I can only assume that many of your events would be local to Victoria.
What was it like for you say in March 2000, 20 February, when events are being canceled and there was all that uncertainty.
It was horrible. To say the least. And I’m sure
many, many, many businesses, especially those in our industry would say the same I it’s so
bizarre because the beginning of twenty twenty, I came back from a great holiday trip and I was like yeah, 20 20 is going to be a great year. You know, got these amazing projects lined. I’m going to have a great time. It’s going to be awesome. And then March was
is usually our busiest month.
And I’m sure you would remember this as many people would when
you’re like, OK, things are getting
real and things are not looking great. So I do remember on that Friday night when
they pulled the PIN,
all of our clients were bringing us as well. And just pretty much saying these projects off,
I’d be like to that person I stuff working on that project. coleus supplies were canceling. And then next thing you know my phone
would ring again and then it’s like, yep, your projects cancelled supplies. And so this kind of domino effect,
and I remember I was, I think we were so shocked and myself and now managing director, we were like, OK everyone talks down
because I don’t know what to do.
And it was really scary because I think within that kind of wake of things becoming quite serious and everyone’s kind of prepping for lockdown pretty much. We did some quick math and we realized we lost about 90 percent of our contacts.
And we probably had enough cash to keep the team afloat for the next
two months. So it was a really scary realization,
especially when it’s like my baby that I’ve worked on for so long that I could lose everything and
could lose the team and,
and being locked down for
but what I was really, really thankful for was at that time we made a decision that instead of
standing down all of our stuff,
which understandably many companies had to do,
we all said to the team, let’s, let’s shorten nowadays. Let’s put our heads together. Think of
some concepts and such ideas. How can we continue to
engage with our clients and support them during this time? And that’s when we came up with the concept of couche
community. Which essentially is we ran a couple of series where we brought together comedians, chefs, both industries who had big losses at the time
to put on some
shows essentially cooking shows that were quite funny and humorous. And then
our online audience were able to engage and cook along with it.
We ran a series
of episodes and we kicked off our first one pretty much in April. So pretty
quickly after the lockdown, where we were just trialling It was a
great opportunity for us to go, hey, we’re in the shites.
Let’s just try whatever we can. Let’s test the system. Let’s test or whatever you can Google.
Let’s give it a go.
People were very forgiving. They were very supportive.
They were cheering on Facebook, YouTube watching us,
trying to cook
with these amazing chefs. We started doing delivery
boxes, started rolling out versions of that concept.
thankfully with everyone’s
hard work, especially critically my team at the time. And our
clients were really stuck in there with us. We turned things around. So by June, we took that concept and pitched it to other clients.
They started engaging in services to produce these entertainment series
And they started engaging in services to really design virtual experiences for them. And so
we really were able to kind of turn themselves around
by the end of the year. And then
two thousand and twenty one comes along and everyone’s like yeah, we’re back out. And then of course we get locked in and I’m
really, really thankful once again that the team sort of what’s really really hot and that we were able to have really great plans in place this time around because we want to know what we know now. And have been able to continue to grow quite
significantly this year in particular. So we’ve actually
tripled in size
in twenty 20 months. And so that’s where we’re at now.
Which is pretty amazing to think that half of the year, roughly the exact numbers, but were in lockdown or at least with some kind of severe restrictions that impact And you’ve been
increasing and asking you to look into a crystal ball too much. But do you think in twenty twenty two? You have still a large portion of online events and online components
of your work?
Yeah, yeah. I
think that’s a great question. I honestly think
that your experience is here to stay for a little longer. I definitely think that they will be still a lot of online engagements just naturally because I think people are realizing that, hey, there’s a cost difference in producing an online events. There’s also an accessibility point of difference as well. Like a lot of our clients realize they could reacha
much wider audience.
They have longer term engagement, have a longer shelf life in the videos and the content that we produced for them. And so
that becomes really appealing for a lot of people. So
yeah, everyone is definitely hanging in there to be back in person and be able to
have a glass of wine, some kind of network with people in person rather than a screen. But at the same time I do think
hybrid events and online events are here to stay for a little while.
Yeah, yeah, for sure. So Julie, you touched on,
I love that concept. You’re talking about of
the cooking shows and then you package that up
and use that as a product and service. Other clients. Amazing job by you and the team. Was that part of your thinking back then? Or was it really just happy byproduct of doing those events? Well,
I’m a little bit cheekily was part of the thought process
and a lot of that was but there’s definitely a part of it was pretty much like fingers crossed this works out because you just don’t know how people would react.
We found that
back in March, April,
our clients was
as shocked as we were with the impact of covid-19. And they weren’t really interested in talking about engagement. They were just trying to transition to working from home.
So it brought us some really good time for us to kind of, I guess, do a lot of r&d on our
side of things, work out what works, what doesn’t work, what
programs, what programs are not so great. And it was definitely a tough
when we were producing these episodes as much as I
could see that it’s a great concept and I can definitely sell it back out if you like. At the same time, we were all just taking risk and just going I hope that this is paying offeventually.
And thankfully it did. So. Yeah. So it’s a combination of
a bit of strategy and a bit of fingers crossed. I hope this works.
Yeah, for sure. Interrupting this week’s episode to let you know about the new initiative report for people to join us in supporting inspirational Australians just like the people we chat to on this very podcast. How does it work well for any fifty dollars a year? Now that’s 14 cents a Day, can you believe you can get involved and become an awards member? And 100 percent of those proceeds will go towards prize grants for our winners. It gives people a chance to directly contribute to the community champions that we celebrate through the community achievement awards and the young achiever awards programs. As a member, you get first access to notifications about the awards. Plus we give you some shout outs to social media in our quarterly newsletter and on this podcast which brings me to this week’s new members to incredible tasmanians. Firstly, just like to shout out Madeleine Wells who’s actually been the past finalist in the Tasmanian young achiever awards
most recently in the first national
real estate leadership award. So thank you, Madeleine and also thank you to Ayman Geoffrey who was actually a winner in the 2021 Tasmanian community achievement awards in the head. And Christopher Chong outstanding achiever award
to inspirational Australians right there.
And you can also support the people that we celebrate through this
podcast and through our awards are becoming an awards member
at tomorrow’s Australia dot com slash up to find out all the details of it. Now back to the episode.
Well, you know, now that we’re about, we are moving forward and it’s high vaccination rates and all that, it seems like lockdown’s will be much less likely. You know, I’m asking because you’ve got a very quick thinking innovative approach to business. Do you have any tips for other business owners out there on how they can approach 2020 to whether it’s they’ve got staff wanting to work from home in the office, they wanting to work on your new ideas? What do you think should be some of the focus of your head? Yeah,
that’s a brilliant one. I would say, I mean, just around the I guess your first point about
staffing. I think for me it comes back to culture
and it’s so important to Ensure that we build a great culture, especially as we are
coming out of covid-19, like everyone’s
had such a tough,
hard, two years.
And I think even for it’s about maintaining our staff morale, it’s about making sure that our staff is feeling positive that we’re looking after the mental health moving forward. And so
building that trust and culture is really, really critical.
Anyway, covid-19 or not
so insane then I think in twenty, twenty
two. The notion of and depending on your type of work, of course for us
both Victor and I, who is our managing director, we both have a lot of trust in our team and we both acknowledge that it’s really important that we do
allow them to work from home have that hybrid work.
We know that honestly itworks.
We’ve been doing it for two years. There’s no excuses.
And we have a lot of faith in them that they’re doing the right thing and they’re doing a great job. So
in saying that
I need twenty, twenty two is all about flexibility and being able to
build on culture, look after your team, maintain your team.
And that may be that
it is allowing them to work from home more and have more flexibility. But just also showing that you care coming out of covid-19, I think the emotional factor of it is really important. And as a business owner, and even if you’re not a business owner and you’re a manager of a team, it’s a really important skill and aspect in your role that you really need to take on and focus on for next year. As we come out of this,
your second question was
I guess innovation and utilizing online
engagement to, I guess built to build the business and grow into it. Yeah.
I mean rounds, I guess,
to that part
around I think
what I’ve learned is that,
unlike probably what
school in Uni would teach
you in terms of the process of innovating and
product development and then
trialling and then bring it to market.
I’m your proof of your proof that you can innovate product development trial and then bring it to market in a really rapid pace. If you truly
believe in it. And if you are flexible and that you’ll
welcome the feedback
you can move quick.
So I think moving to twenty, twenty two and beyond I’m certainly a lot more open to concepts that the team bring to the table every week when we do team meetings, we always like to make things more efficient. How do we develop things that
are not being wedded to certain platforms or certain systems are in place,
especially with our line of work where we are using a lot of different I guess
technology to make our virtual experiences successful.
We’re never saying to the team that this is a system you must use forever. We’re always saying to them, this is a system we’re using
currently because we know it works with traugott. But hey,
let’s check out the market. What other systems are out there? And let’s bring in our board and trial it so being
really open to making changes and just not creating your pathway. I think it’s a really important.
Yeah, fantastic. And
it’s related to something we’ve talked about already but after we kind of came out of some of these most recent lockdowns at the end of October and November. And you were so busy.
Was it a big change of
pace having to work at live physical events in person and how did you and your team, I guess, respond to that change of pace?
To be honest, I feel like our team’s been on this crazy
for a little while. It’s been quite easy.
We’ve always been producing events virtually
sort of at least once a week for the past couple of months. So
when we were getting out of lockdown,
we knew that
a lot of the projects that were postponed, postponed and postponed again, needed to take place. So I think our team was really hungry just as many other people to kind of get out there
and see people again and to be able to
you know, light, life’s cards out, hand out nametags do all of that. So I think in terms of pace, and I don’t think we even realized that we were just excited to
be back whilst
we were delivering a lot of in-person experiences. We still had a lot about virtual experiences to look at online, but I got to say one of the things we realized when we got back out into a lot of those in-person events was the fact that
we had to deal with other event issues that wasn’t
your on mute or
refresh your page. It was nice to be like, oh it’s really cold today. We’ve got to deal with the weather. It’s really windy and people are stuck in traffic because they actually have to travel to have it in. Rather than all the issues that we’ve been troubleshooting with out there, like it’s past two years around tech and how to use that computer
to think of what’s the equivalent in the in-person events to here on me. And
nobody has comment because it’s maybe the microphone is not on, but Yeah,
yeah, I feel like it’s
not Arantxa probably it’s like,
oh I’ve changed my Mind. I’m
coming today even though I can tell you and then you’re like, oh OK.
I do this
and look apologies to anyone out there have been it’s but I do feel like some people may have the
about rs3 paying and purchasing tickets and those sort of things we experience that as well.
In our first few events back that up. Yeah, people were just looking up and I thought you better squeeze me in this very on the joys of being an event manager you make it happen.
Yeah, exactly that.
So what have you got for three thousand twenty two, which since we had to say it’s right around the corner,
what’s kind of big events we got on
the line up and what are you looking forward to from a
personal standpoint as well. Personally,
I’m looking forward to the holiday,
they’re just taking an extra week off in January, which I’m really excited about
traveling or staying.
Just stay put. I’m looking forward to just cleaning my house, seeing family eating
lots and sleeping. The basics.
In terms of business wise, we’ve got quite a few exciting projects in the works. We obviously work a lot with
universities in the education sector.
One of the universities, the University of Melbourne. So lots of exciting awards nights that we’re producing for them. Same with orientation Day
exhibitions and so forth. And we’ve got a
few exciting, I guess gala dinners and things like that with government as well. We probably ought to talk about it
right now, but
all really, really excited.
Yeah, definitely listening to this and they’re running their event. You would know this better than most people that a lot of people think that they can just run an event that’s out of their normal work scope. What would be,
I guess, to keep something like that, or pros and cons. What would be a tip to someone who is trying to do that? And I guess secondly, maybe a little bit actually,
but what would be your advice to someone who, who’s thinking I need to get some help with this event?
Yeah, great, great one.
If you’re trying to run your own event, in-house, and that’s totally understandable. And it’s a great
opportunity to do so.
I would suggest to actually helping out with that we’ve got some great
blogs already in existence, with some great tips around how to plan an event.
But I would say just generally is to make the basic things like checklists
and work backwards from your end date. So a lot of people always start at the beginning. It’s like, right I’m starting to plan my event today. Day
one, I’m going to do this. And a lot of times people forget that an event is an end date and that’s your end goal of a project. So start there and work your way
back from it.
And without, I guess, pointing out the obvious but have lots of
contingencies in place.
covid-19 as much as I’ve been saying that all we’re
coming out of covid-19, but it’s still pretty much
in existence and it’s still going to be around us for a long time. So, you know,
keep up to date with the Government’s website. Ensure that you do have solid covid plans, risk management plans
and just don’t underestimate the risks that you need
in order to manage that. I guess it’s safety piece of it. That’s really, really important.
Because at the end of the Day, we’re here to bring
people together to celebrate to spark conversations that we’re going to do it in a safe environment.
yeah, that, that speaks to me as well when I was first starting to run a and learn about the industry. There were so many guidelines and the government rules and also even just at different venues that came across and is quite a lot to try to keep track of. And that to me was one of the
advantages of working with someone who knew all those things already.
That is just ingrained in their brain, they know all these things that experience behind them is a huge help.
Yeah, yeah, absolutely. And I guess to answer your second
if they want to,
if someone was interested in outsourcing or looking for additional support,
I guess the trigger point for a lot of our clients and organizations who are
then on the hunt for an event manager or event agency to jump on board
is the realization of how much work is involved in planning a seamless event. As we know. There’s a lot of tasks as a lot of nuances and a lot of correspondence. If you’ve got a
pretty full on
job on a Day to Day basis,
running an event can be quite stressful. And this is probably the trigger point for you to consider
outsourcing and just know that from, I mean I can’t speak to every event I see out there, but definitely vegetate where
pretty much an extension to our clients teams. We work in a collaborative manner. And we come in at any stages of an event process. It’s
not necessarily just all into it.
We can come in just manage certain portions of an event management process, registration the tech side of things, the event delivery.
Or we can come in and do it all but the point is it’s all in the collaboration and that we’re here to work very very closely with all of our clients. So yeah,
I think so. Lastly, I just want to say we started back in 2006 at this chat and so I want to finish there as well. You said that you do remember the awards? Not quite well. What was the feeling like when you heard your name? Called out as the winner?
I actually still have the video because my partner recorded
me going on.
the feeling, honestly, I was actually there with my incredible mentals from San Francisco the charity that I’m in a festival. They actually bought me a ticket to come as well as my partner.
nervous sitting there and I honestly
got to say this, but as Melissa, obviously you’re going to suss out your competition right now. I was reading the program booklet saying who else I was up
against and I genuinely thought everyone was so incredible. And it really is, you know, everyone in that
room and every year when you guys put on these awards, you do bring in such incredible
and success stories in the room. And so I genuinely did not. So I was struggling back to my table after my certificates and I got my final certificate and I’ll sit down and
everyone on the table was like feeling nervous
and they were getting their phones out and everything else like put your phone away.
And when my name got called, I think I was just shocked to be honest.
I was like, oh my God, what, what did I say before I have to get back up on stage
and what do I need to start? So it was just an incredible moment
and it was
quite emotional because like my mom didn’t come because she is quite shy in these kind of environments. And that’s that moment I really wish that she was there because it’s
just, you know, this is all hard work as well.
I just felt like it was an incredible feeling to know that you’ve got an external organization.
Judges who really believed in what you do.
And you really want to recognize your achievement, and I think that feeling
is such a kick start to my career With my own. Yes.
Fantastic. Well, thanks for
taking the time to chat with us today. I really appreciate it. If people want to follow you and find out about the event you run, can you give us those tags or Where’s the best place I can connect with you?
Yeah, absolutely. You’re welcome to follow us on LinkedIn or Instagram. So it’s just at jati production
management’s. Otherwise you can follow us on our website at project management dot com, or even just drop me an email at Julia actuating management to come
if you are interested in events for anyone listening in any way, I do recommend that Instagram page because it’s
a lot of great content inspiration and ideas for events too,
I think as well. So
yeah, thanks once again Julia
and look forward to following what’s happening in twenty twenty two single, those big events and get that rest and sleep and food over the break.
Thank you so much for having me on board. I’m so excited. You guys are doing a fantastic job with this podcast as well.
Thanks Julia. One last plug. What was your podcast called? Again,
it’s at the collectivists.
Yeah, thank you.
That’ll be in the other show notes for funny wondering. Well,The
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